It’s just a copy… a good one, but still just a copy…

How to back Drop Box. I recently sent out an e-mail about how great Drop Box is for sharing files with others, off the back of that I’ve had a few people ask how you backup your files that are stored in Drop Box? (If you Missed it, Read a copy here)  Which on the one hand is a great question, cause it shows they are conscious of the need to backup their data (Something so many people overlook till it’s too late), but on the other hand they are missing the point of drop box a little bit… I’m also aware there are some people out there that think that Drop Box IS a backup solution. It’s Not. Anything that lets you edit or change it’s content when it’s in it’s supposed ‘backed up’ state, is not a proper backup solution. A proper backup solution takes a copy of your data at a moment in time, and doesn’t allow that to be changed, the only thing you should be able to do with that backup is restore it to either it’s original location or an alternative one. This is to be able...

Read More

The worst way to share files…

How many times have you sent or received an email that says “Please see the attached file for details…” And there is no file attached?? I do it at least 2-3 times per month… (And that’s even now that Outlook points out half the time there is no attachment… click happy!) Using e-mail to send file attachments is great in some circumstances, but more often than not it can be a very BAD way to send files… Why? I’ll give you 3 reasons why… 1 E-mail is one of thee most inefficient ways to transmit files you see e-mail sends everything in plain text… and I mean everything.. even that nicely compressed zip file that your computer has spent ages squeezing every last bit of space out of, e-mail takes it and bloats it up again… I’m not going to go in to the techno-babble of why this is the case, just take it from me it is. 2 Imagine you are collaborating on a file with someone you send them what you’ve done, they send you back some amendments, you tweak it...

Read More

Voice Message

Here’s a new one that has been doing the rounds lately, I’ve seen loads of these caught in our spam and virus filters. As popularity has grown and more people have been using WhatsApp then it’s been a good target for the scammers… It’s a really simple one, you’ll get an email that looks very much like this.. The short answer is, if you don’t use WhatsApp don’t even think of clicking the play button (Why would they send you messages when you don’t use it?) and if you do use WhatsApp, get your messages through the App itself, not your email! The almost as short answer is, check out the ‘From Address’ – it’s a Russian domain, kopetan.ru, then check out the link when you Hover (don’t click!) over the play button…  both look decidedly dodgy… Top Tip I’ve said this many times before, but … If you are the tiniest bit unsure about and email ALWAYS, ALWAYS, hover over any link’s before clicking them!! – I have seen it numerous times where a single click on the wrong website has destroyed someone’s computer… Remember, As Thomas Jefferson said “The Price of...

Read More